Part-time Office Manager

by | Dec 19, 2024

Montréal à Coeur / Montreal Community Cares
Published
December 19, 2024
Location
5050 Chemin Cote St-Luc, Montreal, Canada
Category
Non Profit Organization  
Job Type
Part-time  

Description

Part-Time Office Manager (Bilingual)

Montreal Community Cares Foundation (MCCF)

 

Position Overview:

 

The Montreal Community Cares Foundation (MCCF) is seeking a proactive, detail-oriented Part-Time Office Manager to oversee administrative tasks, event coordination, and data management that ensure the smooth functioning of the organization. This role involves 20-25 hours per week at a competitive rate of $22-$27 per hour and is perfect for someone passionate about making a meaningful difference in the community.

As Office Manager, you will provide essential support to the CEO, team members, and stakeholders while managing office operations, client relationships, and event logistics. This is a dynamic role for someone eager to roll up their sleeves and contribute to a vibrant, mission-driven organization.

Minimum Qualifications:

• Bilingual: Fluency in English and French (spoken and written).
• Organizational Skills: Exceptional multitasking, attention to detail, and ability to manage priorities independently.
• Technological Proficiency:
o Proficient in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint) and project management tool.
o Experience with CRM systems and data entry is an asset.
• Professional Communication: Strong verbal and written communication skills.
• Team-Oriented: Ability to collaborate effectively while also working autonomously.
• Financial Management: Experience in basic bookkeeping and financial tracking is a plus.
• Education: Minimum CGEP

Summary of Responsibilities:

Administrative Support:

• Assist the CEO and team members with Client Relationship Management (CRM) tracking and updates.
• Schedule and manage all office meetings.
• Open and distribute email daily, scanning and filing necessary documents into the system.
• Coordinate and order office supplies.
• Prepare and send emails.
• Generate reports and manage data entry to ensure data integrity.
• Download, organize, and file documents.

Accounts Payables and Financial Tracking:

• Manage accounts payable processes and ensure timely payments.
• Track and reconcile financial documents, ensuring accuracy and organization.

Presentation Coordination:

• Update and finalize  presentations for discussions.

Event Support:

• Create and manage email/mailing lists for events.
• Provide on-site support at events, including guest check-ins, logistical coordination, and administrative assistance.
• Post-event support: Track RSVPs, manage unsubscribes, and update event databases.

 

Why Join MCCF?

At MCCF, we’re committed to building stronger communities and empowering youth through education, sports, and leadership programs. As Office Manager, you’ll play a vital role in supporting our mission and ensuring the seamless execution of our initiatives.

Position Details:

• Hours: 20-25 hours per week
• Compensation: $22-$27 per hour
• Location: Montreal, QC

How to Apply:

If you’re ready to bring your organizational skills and passion for community development to MCCF, please submit your resume and a cover letter to [email protected] with the subject line “Part-Time Office Manager Application.”

Join us in making a lasting impact on the lives of youth and our community!

 

Only registered members can apply for jobs.

Related Jobs

Administrative Assistant and Receptionist   REMOTE JOB, Remote, Canada new
December 13, 2024
représentant du soutien sur le terrain   this position is fully remote, Canada new
December 12, 2024
Analyst - Regulatory Services (AEOI) / Analyste principal, Services réglementaires   2000 McGill College Ave Suite 2050, Montreal, Quebec H3A 3H3, Canada, Canada
December 10, 2024
KYC Analyst / Mesures de connaissance de la clientèle   2000 McGill College Ave Suite 2050, Montreal, Quebec H3A 3H3, Canada, Canada
December 10, 2024
Data Modeler   Montreal, Canada
September 25, 2024