Accounts Receivable Clerk

Position Overview:

The Accounts Receivable Clerk will be responsible for handling financial transactions and maintaining accurate records, ensuring a smooth billing process for our school community.

Key Responsibilities:

Account receivable duties:

• Process deposits (cheques, PAW, and credit card payments).
• Provide customer service to parents regarding school fees and payments.
• Prepare massive invoicing for new school year fees (July)
• Adjust invoices for new and returning students, including tuition assistance.
• Review all bursary applications, prepare bursary files
• Monitor collections
• Prepare invoicing for extended day
• Send statements of accounts to families.

Payroll function:

• Ensure that all employee timesheets are entered properly and ready for processing.
• Ensure that payroll is completed on time, the payroll production steps are followed, and the payroll binder is kept updated
• Aid with the preparation of all annual reports re: CARRA pension plan, CNESST, DAS for provincial and federal governments, Professional Development expenditures, religious/secular expense breakdown
• Provide updated data to insurance companies regarding salary changes, employee changes, coverage changes, and ensure that the payroll deductions reflect the insurance invoices accordingly

GST & QST Remittance:

• Handle GST & QST claims for Academy and Foundation

Tax Receipts:

• Preparation work for tax receipts due February 28th

Bank reconciliations:

• Perform monthly bank reconciliations in Academy and foundation

Miscellaneous

• Year-end work with auditors
• Conduct police verifications
• Order Plaques

Qualifications:

• High school/ CEGEP diploma or equivalent; relevant accounting or finance education is a plus.
• Previous experience in accounts receivable or a similar financial role.
• Strong attention to detail and organizational skills.
• Proficiency in accounting software and Microsoft Office Suite.
• Excellent communication skills, both written and verbal in English and French in order to communicate with parent body.
• Ability to work collaboratively within a team and maintain a positive school environment.

What We Offer:

• A supportive and engaging work environment.
• Opportunities for professional development and growth.
• The chance to be part of a caring and vibrant school community.