Event Coordinator

Founded in 1995, YES Employment + Entrepreneurship is a non-profit community-based organization dedicated to enriching the community by providing English-language support
services to help Quebecers find employment and start and grow businesses.

Are you an experienced Events Coordinator ready to lead the planning and execution of diverse and dynamic events? As an integral member of the YES Employment + Entrepreneurship marketing team, you'll collaborate closely with the Director of Marketing and Special Events, working in tandem with program staff. Your primary mission: to professionally and expertly coordinate the seamless execution of a wide range of YES events, including networking events, speaker series, art conferences, and fundraising galas.

If you're a dynamic, passionate, and organized event professional ready to make a positive impact in a close-knit non-profit environment, we invite you to apply!

Position Summary
The Events Coordinator will work with the Director of Marketing and Special Events to plan and manage logistics for all YES events (in person and online) including networking events, speaker series, Artists' conference, fundraising events and other events and outreach as directed.

The Duties and Responsibilities Include but are not limited to:
 Create and maintain the annual events calendar and associated timelines.
 Coordinate event logistics, vendor arrangements, staffing, and manage follow-up and evaluation processes.
 Act as the primary point of contact for events, maintaining clear communication with staff and stakeholders.
 Lead run-throughs to ensure smooth event execution and conduct post-mortems for evaluation.
 Coordinate services with vendors for catering, audio-visual equipment, decorations, and secure suitable venues.
 Monitor event budgets, track expenses, and ensure expenditures align with allocated resources.
 Provide on-site management during events to ensure smooth operations and troubleshoot issues.
 Work with the marketing team to promote events through social media and online channels.
 Prepare and distribute event-related materials, and compile event reports for evaluation.
 Assist in transforming feedback into actionable insights for continuous event improvement.
 Work closely with event committees, engage volunteers, and collaborate with senior management and program staff.
 Lead efforts to secure silent auction items and donations for the flagship annual Tune In To YES fundraiser.

Knowledge, Skills and Qualifications
 Bachelor’s degree in event planning, hospitality, business, marketing, or related field, or equivalent experience.
 Minimum of 2 years of event coordination experience
 Fluent in both verbal and written English, with a solid grasp of French.
 Exceptional organizational and planning skills with acute attention to detail.
 Proven ability to manage multiple deadlines with ease.
 A natural collaborator, adept at engaging diverse stakeholders effectively.
 Ability to work well under pressure, manage competing priorities, manage processes, and enjoy a fastpaced environment.
 Flexible and prepared to work off-hours as required, including evenings or weekends during event times.
 Experience working with volunteers at a committee level is an asset.
 Familiarity with non-profit or fundraising organizations is considered an advantage.

Benefits: YES is proud of its diverse, committed, focused and respectful staff and volunteers. YES has a dynamic and fast paced work environment and offers its employees:
• 10 paid sick days/personal days per year
• Group Insurance plan (Life Insurance/ Health & Dental/ Disability Insurance), Employee Assistance Plan
• VSRP (Voluntary Sector Retirement Plan)
• Closed between Christmas and New Year
• 11 Statutory holidays
• Professional development opportunities
• Hybrid work model

How to Apply: Send both your cover letter and CV to fa@yesmontreal.ca
YES values and embraces diversity of origins, non-discrimination linked to age, gender or sexual orientation and/or gender identity. Valuing each employee of the organization as an individual and treating everyone on an equal footing allows us to create a work environment that values and respects people for their talents, skills and competences. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, and from all qualified candidates with the skills and knowledge to engage productively with diverse communities. All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority. Only the candidates selected to participate in the recruitment process will be contacted. If you are a candidate in need of support to complete the application process, please email us at info@yesmontreal.ca, and include the accommodation needed to assist you with the process.

YES Employment + Entrepreneurship | 700-666 Sherbrooke St. W. |Montreal, Quebec | H3A 1E7 | T: 514-878-9788 |info@yesmontreal.ca | yesmontreal.ca