3 years contract, 35 hours a week, 25$ / hour
Who are we looking for?
Someone who is versatile, well organized, proactive, and passionate about both food justice and administration! The ideal candidate is someone who is detail-oriented, a good multi-tasker, is a good team player, but is also able to work independently.
The Administrative Coordinator will work closely with our Director of Administration and the entire team to ensure efficient administrative processes. Our ideal candidate has strong organizational, planning and follow-through skills; great attention to detail, is able to multitask, and demonstrates a positive attitude towards teamwork, while also being able to work independently when necessary.
Who are we?
Founded in 1986, The Depot Community Food Centre is a community-based non-profit organization that works collaboratively with its community to address the root causes of hunger and poverty in Notre-Dame-de-Grâce (NDG) and the surrounding areas in a manner that ensures dignity, engagement and the development of human potential. We offer over 20 food-based programs to support the food security and healthy eating habits of youth, families and individuals. Our activities are built around four main pillars: share, grow, cook and mobilize. To learn more about us.
The Depot is working towards creating a stakeholder-informed organizational culture, where anti-oppression and anti-racism are living and embodied practices. To achieve this, we aim to recruit a team that is representative of NDG’s diverse identities and lived experiences in order for our work to be by and for our communities.
What is the job like?
The administrative coordinator responsibilities are as follows:
General administration, management of human and material resources:
- Performs and coordinates general administrative tasks: drafting memos and reports, updating and disseminating our policies and procedures, organizing meetings including the annual general meeting, updating databases, supporting the various programs of the Depot.
- Support the Director of Administration in the development and dissemination of policies and procedures; in the hiring, selection, and evaluation processes and maintain employee files.
- Maintains office supplies and ensures the proper functioning of office equipment - Performs archiving and access to documents (statutory, official and human resources related)
- Trains and supervises interns and junior staff. Facilitates their integration process and guides them through the organization.
- Actively participates in the planning of annual and community building events. Accounting and financial management:
- Prepare and make bank deposits; manage accounts payable, receivable and petty cash; maintain a good relationship with suppliers, place and receive orders.
- Consolidate and verify information for monthly and quarterly financial statements and produce all necessary documents for external audit.
- Prepares data for payroll and ensures regular updates of salaries, time banks and vacations
- Produce annual documents requested by the various levels of government, funders and partners Processing donations:
- Performs donor stewardship tasks including receiving checks, creating deposit slips and tax receipts, sending thank you notes, updating and clearing donor database
- Support our Development and Donor Relations Coordinator as required.
Reception / orientation:
- Coordinate the reception, orient visitors and maintain the Depot's information and orientation resources (pamphlets, brochures, maps, organizational charts etc.)
- Coordinate and handle The Depot’s telephone calls, train and coordinate volunteers working at the reception desk (in collaboration with the Operations and Support Coordinator) and assume other receptionist tasks as required.
Our ideal candidate
- Administrative background or at least 2 years of experience in administration or accounting.
- Excellent spoken and written French; good spoken and written English.
- Comfortable with computers and office equipment, proficient in office software, especially Excel and/or Google Sheets and any accounting software (an asset).
- Thorough, attentive to detail, can easily make connections between various files, and has good problem-solving abilities.
- Autonomous and versatile to manage several projects simultaneously.
- Good leadership skills, strong organizational and priority management skills.
- Interest in food systems, food security issues and passion for justice and anti-oppression Our working conditions!
- A salary of $25/hour and 35 hours per week, Monday to Friday, from 9:00 am to 4:30 pm.
- Contract: 3 years.
- 13 paid holidays, 9 days of accumulated health and personal leave per year and a work-family balance with flexible schedule. 15 days of vacation per year from the start of the position and approximately 1 week of paid time off in December during the holiday season.
- A friendly team and a stimulating work environment in our office situated in NDG (Montreal)
- Starting date: August 22, 2022 at the latest You’re interested?
- Send your resumé with a cover letter to Marguerite Kinfack: [email protected]
- Application deadline: This is a rolling application process. We will review applications as they come in, so please apply as soon as possible. Only those selected will be contacted for an interview. Thank you for your patience and understanding.
- Pre-interviews and interviews begin: August 1, 2022
- Tips for your cover letter: here.
Questions? Contact us at [email protected]